Operational Finance
Insights
Supply Chain Planning & Budgeting
E-Sourcing & Tender Management
Internal Labor Cost Management
Other Cost Management
Forecast & Financial Performance
Objective: Plan and control supplier spend across maintenance, reactive works, and projects, while linking approved budgets to sourcing and procurement activities.
Budget Definition
- Define budgets for maintenance, reactive works, and projects
- Configure annual or multi-year maintenance commitments
- Set tentative budget values before initiating sourcing activity
Spend Visibility
- Track planned, committed, forecasted, and actual supplier spend
- Monitor cost per MW, monthly run rate, and spend distribution
- Identify overspend, budget variance, and cost pressure areas
Sourcing Linkage
- Initiate RFPs directly from approved budget lines
- Connect budget values to supplier proposals and award decisions
- Maintain visibility from budget planning through procurement execution
Objective: Manage the complete sourcing lifecycle from RFP creation to supplier selection with transparency, auditability, and value-for-money comparison.
RFP Setup & Documents
- Create RFPs with scope, budget, key dates, and procurement requirements
- Attach files, specifications, drawings, and supporting documents
- Build structured RFP forms covering materials, labor, Q&A, certifications, and terms
Supplier Engagement & Clarifications
- Select and invite suppliers to participate in the tender
- Track supplier interest, submissions, and bidder activity
- Manage Q&A so clarifications can be published to all suppliers equally
Proposal Comparison & Award
- Compare supplier proposals side by side on a like-for-like basis
- Request revisions where required and evaluate value for money
- Select the preferred supplier and support SSJ when fewer than three suppliers respond
Objective: Track workforce-related costs and understand the financial impact of internal labor across operations.
Labor Cost Tracking
- Track salary, bonus, overtime, burden, and other labor-related costs
- Monitor labor cost by site, role, team, or period
- Compare labor budget against actual cost
Overtime & Cost Pressure
- Identify overtime trends and high-cost labor areas
- Monitor workforce cost drivers and utilization impact
- Support decisions to optimize staffing and reduce unnecessary labor cost
Financial Visibility
- Provide clear visibility of internal labor spend
- Support monthly reviews and operational cost control
- Improve understanding of total workforce cost
Objective: Track and control operational costs outside supplier spend and internal labor.
Cost Categories
- Track travel and accommodation, staff events, allocations, IT costs, office supplies, marketing and branding, and training and development
- Define budget and actual cost by category
- Maintain visibility of recurring and ad-hoc operational expenses
Budget Control
- Compare planned cost against actual spend
- Identify category-level variance and cost drivers
- Highlight overhead areas contributing to budget pressure
Cost Governance
- Maintain structured records of non-labor and non-supplier costs
- Support monthly cost reviews and approvals
- Improve accountability for operational overhead spend
Objective: Improve financial predictability by forecasting supply chain, internal labor, and other operational costs, then comparing forecast against actuals.
Monthly Forecasting
- Capture monthly forecasts across supply chain, internal labor, and other costs
- Record forecast submissions each month
- Maintain a rolling view of expected operational expenditure
Forecast vs Actual
- Enter actual cost at month-end
- Compare actuals against forecast and budget
- Track forecast accuracy and spending behavior over time
Financial Insights
- Monitor run rate, variance, and cost trends
- Identify overspend or underspend early
- Support better financial planning and leadership decision-making